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UDWA News Post

Timesheet violations start July 1, 2016

URGENT: Starting July 1, 2016*, IHSS providers who submit incorrect timesheets will be subject to violations, including and up to termination from IHSS.

Note that many IHSS recipients and providers will not be impacted by the new timesheet rules, as overtime, travel time and medical wait time does not apply in their individual situation. The greatest impact will be to providers who work more than 40 hours each workweek, providers who work for multiple recipients, or providers who travel directly from one recipient’s home to another on the same day.

IMPORTANT: If you receive a violation notice in the mail but were never counseled by a social worker about how to properly fill out your timesheet to avoid penalties, contact UDW immediately at 1-800-621-5016.

Timesheet Violations Starting on July 1, 2016

1st violation: Notice only

2nd violation: Notice with option of avoiding the second violation by attending a one-time training on the new rules

3rd violation: Notice and three month suspension from IHSS

4th violation: Notice and one year termination from IHSS*

*If a provider is terminated, they will have to reapply and complete all the provider enrollment requirements again.

You may incur a violation if:

  • You work more than 40 hours in a workweek for a recipient without your recipient getting approval from the county when that recipient is authorized 40 hours or less in a workweek;
  • You worked more hours for your recipient than they are authorized in a workweek without your recipient getting approval from the county, and this caused you to work more overtime hours in the month than you normally would;
  • You work for more than one recipient and you worked more than 66 hours in a workweek; or
  • Your claimed travel time was more than seven hours in a workweek.

Our union continues to work with the state and lawmakers to ensure that IHSS providers have adequate time to learn the new program rules and are not penalized unfairly. We will post updates on this page as they become available.

*6/1/2016The California Department of Social Services (CDSS) recently changed the date IHSS providers will start receiving violations from May 1st to July 1st . This means CDSS will not issue violations during the period from June 1st to June 30th, but keep in mind, violations will begin in July. 

Violations are penalties IHSS providers will receive for exceeding workweek or travel time limits. Violation consequences start with a notice, and progress in severity to a one-year termination from the IHSS program.

Continue reading for more information on the new IHSS timesheet rules, and how they affect the way you complete your timesheet.